Every year, alumni get together to renew friendships and reminisce about their four years at TJ and the alumni association is here to help make that process easier. You can also contact firstname.lastname@example.org for more information on any of the details below.
One of the important roles that the Alumni Association plays is to encourage and assist classes as they plan and host their reunions. To support these events, we have put together some informal guidance to start the classes off in their efforts and we remain available to answer any questions we can throughout the planning process.
Who coordinates the reunion?
Reunions are traditionally spearheaded by class officers, but often they are not available to do the planning, and even if they are, help is always needed. The Alumni Association is encouraged to create a “reunion committee” to spread the effort across a larger group of people.
What kind of of event should we plan?
The type of event that classes have tends to depend on whether or not it is a major or minor reunion year.
Minor – Five and Fifteen Year Reunions
These events are usually held at a resturant or bar during a weekend in the fall when many alumni are expected to be home (e.g. Thanksgiving). If required, the attendees are charged a cover at the door and encouraged to RSVP to the coordinator.
Major – Ten Year, Twenty, Thirty Year Reunions
Usually a weekend of events either in August or November, including a Friday evening happy hour, a Saturday afternoon picnic, tours of the school, and a formal Saturday evening reception. Attendees are usually charged a cover and are encouraged to RSVP to the coordinator via email through web site announcements, emails, and/or postal mailings.
For a list of previously used venues, please contact email@example.com.
How can we encourage fellowship between alumni outside of our reunion years?
First, we want to encourage alumni to keep up with the events that the TJ Alumni Association participates in or supports with alumni volunteers. In addition to this, informal events such as happy hours can be organized in many cities where Jefferson alumni live or at schools alumni attend. A cover charge can usually offset the cost of most events and the Alumni Directory can help you identify potential invitees. Some seed money may be available as a loan to organizers. See the full policy below. If you wish to have information about your event posted on the website, please contact the alumni association.
How do we cover the reunion expenses while we’re waiting for people to buy tickets?
Regrettably, the TJ Alumni Association is not currently able to subsidize reunion events financially, but may be able to assist with the timing of payments for deposits on venues, etc. Should a reunion event require a deposit in advance of collecting money from ticket sales, the TJ Alumni Association is willing to write a check to temporarily cover the deposit for a venue, up to $1500 per event per class per year. This deposit will be made no more than 8 months in advance of the scheduled date of the event.
This is a loan to an individual person on the reunion planning committee. Should there be any sort of problem with the venue, the ticket sales, or the event itself, this individual will be responsible for repaying the loan to the Alumni Association in full by the scheduled date of the event (0% interest).
Proceeds from ticket sales will go first toward repaying this loan before any proceeds are to be used for any other reunion expenses. Should proceeds from ticket sales amount to less than the full loan, the individual borrower will still be responsible for repaying the loan in full by the scheduled date of the reunion.
Please contact firstname.lastname@example.org for more information on deposits and loans.
How does the Alumni Association support the reunion planners?
The Alumni Association is committed to supporting the classes in reunion planning in a variety of ways.
- Help identify and form reunion planning committees for each class for major and minor reunion years (5-year, 10-year, 15-year, 20-year, 25-year reunions).
- Provide support through organizational and financial infrastructure.
- Access to alumni database with alumni contact information.
- Access to tjhsstalumni.org website to post information, announcements, etc.
- Usage of the TJAA PayPal account for collecting fees for tickets, etc.
- Usage of the TJHSST Alumni Association bank account for the purpose of funneling money through temporarily as it relates to reunion planning activities (e.g., ticket purchasers may write checks to the Thomas Jefferson Alumni Association and the Alumni Association will then write checks out of these proceeds to cover reunion expenses).
How can our class thank the alumni association for their support during the reunion planning?
The Alumni Association charges no fee for our services; however, we do ask that classes ask for voluntary contribution to the Alumni Association at the time that reunion tickets are sold so that we can continue to support these events and build camaraderie between our alumni. The amount of such a donation is left up to the discretion of the reunion planning committee, but we suggest $500 for each major event for which the Alumni Association provides support (e.g. $2.50 per person for an event with 200 people in attendance).